Information Technology Audit of Drugs and Vaccines Distribution Management System in Punjab (2015-2018)

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AuthorCAG of India
Date Accessioned2024-06-27T09:10:02Z
Date Available2024-06-27T09:10:02Z
Date of Publication27-02-2020
AbstractWith a view to strengthening and streamlining the supply chain management system for storage and distribution of drugs and consumables in the State of Punjab and to eliminate the prevailing manual system of processes followed in the hospitals where the chances of human errors are significant, a customized Drugs and Vaccine Distribution Management System (DVDMS) named ‘e-Aushadhi’ was implemented (August 2014) in Health and Family Welfare Department (Department). An information technology audit of the ‘e-Aushadhi’ brought out shortcomings/deficiencies in its implementation that undermined the achievement of its objectives in the State. Some of the significant audit findings are summarised below: Highlights 1. The Department had not prepared any time-bound roll-out plan for implementation of e-Aushadhi system for 360 health institutions still to be covered. (Paragraph 2.1.6.1) 2. In the absence of a barcode system, users were not entering the data on real time basis resulting in critical data input errors. (Paragraph 2.1.7.2 (ii & iii)) 3. As many as 4,405 delivery challans were freezed after a delay of up to 531 days. In 1,424 instances, the drugs/consumables were accepted with shorter shelf-life by three Drug Warehouses. The users while verifying the supplies of drugs/consumables ignored the system alert with regard to shorter shelf-life in these cases. (Paragraph 2.1.7.3 (i)(a) & (ii)) 4. 1,324 samples of drugs/consumables were sent for quality check to Central Quality Control Cell (CQCC) after a delay of up to 412 days. (Paragraph 2.1.7.4 (iii)) 5. Test reports of samples of drugs/consumables were received after a delay of up to 315 days (387 batches) from Government laboratory and up to 51 days (686 batches) from empanelled laboratories. Activation of drugs not of standard quality (NOSQ) and their distribution showed that the system was not robust and lack of internal control diluted the quality assurance for testing ofdrugs/consumables. (Paragraph 2.1.7.5 (ii & iv to vii)) 6. Inadequate logical access controls, application standards, audit trails and non-conducting of internal audit showed weak information system security of e-Aushadhi. (Paragraph 2.1.8)
Identifier URIhttps://resourcerepository.azimpremjiuniversity.edu.in/handle/apurr/466
LanguageEnglish
PublisherCAG of India
SeriesPunjab (Social, General and Economic); 4 of 2019
TitleInformation Technology Audit of Drugs and Vaccines Distribution Management System in Punjab (2015-2018)
SubtitleFor the Period 2015-2018
Item TypeAudit Report
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Procurement of Medicines and Medical Equipments